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The University of Trento promotes internships as an important opportunity to connect the university with the world of work.

An internship in Italy does not constitute an employment relationship as such, but nonetheless the procedures involved in setting up an internship, established by law to protect both interns and companies, must be respected. 

The minimum time required to start an internship in Italy is usually 15 working days.

Internships always involve three actors: the host company/entity/institution, the intern (UniTrento students or graduates) and the promoter (University of Trento).

The University of Trento acts as promoter for the internships of its students and its recent graduates (those who have graduated within the last 12 months).

Setting up an internship in Italy involves three main stages, to be carried out online by the host company/entity/institution:

  • accessing the Esse3 Internships and Jobs platform
  • signing the Agreement
  • activating the internship
    • with a student
    • with a graduate

Accessing the Esse3 Internships and Jobs platform

To set up an internship in Italy you must follow the online procedure on the Esse3 Internships and Jobs platform. The host company/entity/institution (whether public or private) must therefore first of all access the platform.

A guide to registration is available. To reiterate, registration by the host company generates a username and password reserved for the company contact who carried out the registration process.
Companies which register are invited to read the platform Terms of use.

Signing the Agreement

Before setting up an internship in Italy, the host company/institution must sign an agreement with the University. If hosts already have an agreement which is in force and set up on the Esse3 Internships and Jobs platform, they can proceed directly to the internship activation phase.
To set up an agreement for internship in Italy, the following steps are required:

  1. Log on to the Esse3 Internships and Jobs platform,
  2. Click on “Request a new agreement” in the Companies>Agreement section
  3. Attach the completed and signed Letter of Acceptance on the platform.

 Once the original has been prepared by the Office, the Agreement will be digitally signed and sent via certified email (Pec). The legal representative must put his digital signature on the same document and return it from the host company/entity Pec address to the University Pec address. Receipt of the digitally counter-signed agreement is a pre-condition to setting up the internships.

Different ways of signing must be agreed in advance with the Office.

The University’s certified email address is ateneo [at] pec.unitn.it. You can review the content of the agreement by downloading a facsimile. 
Internship agreements usually last for 2 years, at the end of which they have to be renewed.

Please note 
Public administrations are invited to contact the office to define the procedures for signing the agreement. Only for public bodies it is possible to sign an agreement valid only for students and not for graduates.. 

Setting up an internship in Italy with a student

The activation of the internship starts with the insertion of the training project by the host company/entity within the Esse3 Internship and Jobs platform.

The procedure for variations, suspensions, interruptions and closure of the internship is illustrated at this link.

It is the responsibility of the trainee to inform himself in advance of any specific constraints and requirements necessary for the activation of the internship provided for by his Department / Center internship regulations.

Failure to comply with these constraints and / or requirements could result in delays in the activation of the internship or the impossibility of activation itself.

Please note: The accident insurance and the Third Party liability insurance coverage for the trainee student is borne by UniTrento.

The phases are as follows:

First action

  • The host company/institution uploads the proposed internship to Esse3 Internships and Jobs;
  • The prospective intern finds a university supervisor, inserts their name and accepts the proposed internship on Esse3;
  • The prospective intern downloads the internship proposal from Esse3 and shares it with the University supervisor (and, where required, the Internship Delegate at his/her Department/Centre);
  • The University supervisor (and/or, the Internship Delegate) assesses the validity of the proposal and its suitability and sends an email indicating his/her acceptance of the proposed internship to Job Guidance, together with any amendments to be made to the proposal;
  • Job Guidance enables the student to download the definitive internship proposal;
  • The prospective intern, having obtained the required signatures, sends or delivers  the original internship proposal to the Job Guidance Office.

During the Internship

  • Both the host company/institution and the intern may contact the Office, to indicate any problems or difficulties.
  • In cases of extension, interruption or changes to the proposed internship, an email communication must be sent in advance to the Job Guidance Office, with a copy to the Company and University supervisors, setting out the relevant dates and the reasons for the request.

At the end of the Internship

  • The host completes the end-of-internship evaluation survey and Part 1 of the Certificate and sends copies of both documents, signed and stamped, to the intern or to Job Guidance
  • The intern completes the end-of-internship evaluation survey and, if required by the regulations governing it, writes a report on the activity undertaken during internship

​​Course on Health and Safety in the workplace

Safety at Work training is mandatory by law and must be provided by employer (host company/institution). However, the University of Trento provides for all those involved in internships the possibility to attend, online, the Course on Health and Safety in the workplace - workers' general training.
If needed, those who are interested can also ask to attend the course on Health and Safety in the workplace - workers' specific risk training (low risk for office activities).

Relevant National Legislation:

Setting up an internship with a graduate

The host company/institution starts up the internship by uploading the internship/placement project on the Esse3 Internships and Jobs platform . The procedure is set out in detail in the guide to uploading the internship/placement.  The procedure to alter the internship plan, or suspend, interrupt, extend or conclude it, follow the instructions at this  link

Please note:

  • Postgraduate internships can only be started within 12 months of graduating and the maximum length cannot exceed 6 months (and is not extendible).
  • An internship may be started in the following cases:
    →Graduates with a 3-year degree, after 30 days following the granting of the degree
  • → Graduates with a post-graduate degree (a Master’s or a 5-year single-cycle degree leading to a Master’s) after 15 days following the granting of the degree
  • Regional/Provincial legislation governs postgraduate internships specifically with regard to the number of internships which can be set up by companies and the amounts provided for internship indemnities
  • Insurance cover, INAIL (National Insurance Institution for Accidents at Work) and the obligatory communications are the responsibility of the host companies/institutions

​ The phases are as follows:

First action

  • The Host Company/Institution uploads the proposed internship to Esse3 Internships and Jobs 
  • The prospective intern finds a University supervisor, inserts his/her name and  accepts  the proposal on Esse3 Internships and Jobs  or avails him/herself of a supervisor from the Administration;
  • The prospective intern downloads the internship proposal from Esse3 and shares it with the University supervisor (and, where required, the Internship Delegate at his/her Department/Centre) (where there is an Administrative supervisor, the proposed internship is evaluated /approved directly by Job Guidance);
  • The University supervisor (and/or, the Internship Delegate) assesses the validity of the proposal and its suitability and sends an email indicating his/her acceptance of the proposed internship to Job Guidance, together with any amendments to be made to the proposal (where there is an Administrative supervisor, the proposed internship is evaluated /approved directly by Job Guidance);
  • Job Guidance enables the graduate to download the definitive internship proposal;
  • The Host makes the obligatory communication within the 24 hours preceding the start of the internship and sends a copy to the Job Guidance Office;
  • The prospective intern, having obtained the required signatures, sends or delivers  the original internship proposal to the Job Guidance Office.

During the Internship

  • Both the host company/institution and the intern may contact the Office, to indicate any problems or difficulties.
  • In cases of extension, interruption or changes to the proposed internship, an email communication must be sent in advance by the intern to the Job Guidance Office, with a copy to the Company and University supervisors, setting out the relevant dates and the reasons for the request.

At the end of the Internship

  • The host company/institution completes the end-of-internship evaluation survey and “Messa in trasparenza delle competenze” form [transparency of skills attestation] and sends copies of both documents, signed and stamped, to the intern or to Job Guidance
  • The intern completes the end-of-internship evaluation survey
  • Job Guidance validates the “Messa in trasparenza delle competenze” form and sends a copy to the intern

Course on Health and Safety in the workplace

Safety at Work training is mandatory by law and must be provided by employer (host company/institution). However, the University of Trento provides for all those involved in internships the possibility to attend, online, the course on Health and Safety in the workplace - workers' general training.
If needed, those who are interested can also ask to attend the course on Health and Safety in the workplace - workers' specific risk training (low risk for office activities).

Terms of use - Esse3 Stage e Lavoro

Esse 3 Stage e Lavoro is aimed to:

  • make curricular and extra-curricular internship offers, that are destined to students and post-graduates from Ateneo of Trento visible, according  to  established the provincial, regional and national law.
  • Open internships through a data-storing platform, that involves a process of a validation by the interlocutors concerned in the process.
  • Make job offers for our graduates visible.

Art. 1. The Ateneo gives the Company the opportunity of enrolling freely on its platform, subject to inserting data identifying the Company itself. The registration involves the acceptation of this contract of use in each part.

Art. 2. Credentials provided by the Company operator, carrying out the registration, are personal and not transferable. The operator is responsible to the inappropriate use of the credentials and is invited to report any suspect of theft/cloning or other.

Art. 3. Through credentials the user accesses Esse3 Stage e Lavoro and can:

  • publish only curricular and extra-curricular internship offers that are destined to students and post-graduates from the Ateneo;
  • publish job offers that are destined to post-graduates from the Ateneo;
  • insert a Company presentation, even in a multimedia format;
  • ask for an internship agreement;
  • ask for the activation of an internship for a student or a post-graduate, having finished his/her studies since no more than 12 months before internship beginning.

Art. 4. The user commits himself/herself to give a feedback for the results of the selection of each published advertisement.

Art. 5. Each advertisement can be published online, subject to UniTrento validation, until a maximum period of two months. The University will supervise the use of CV/resumes by contacting the students and new-graduates and is free to interrupt all services in case the this use would not be in accordance to . In case of an inappropriate use of the data and if they are not used to activate an internship or a job opportunity, the Ateneo will suspend the user’s access to the platform services.

Art. 6. The University might not authorize the publication of vacancies, which should be unfit or non-congruent with the University study courses or discriminatory. In this second case, the University is free to interrupt all services. 

Art. 7. The user furthermore will activate the internship supported by the Job Guidance Office and will respect the activating procedure of the Ateneo. This procedure and the national, regional and provincial internship rules are explained on the Office website.

Art. 8. Under nor circumstances will the user be allowed to utilize the Cv of the students and post-graduates, sent him/her in response to an advertisement published on Esse3 Stage e Lavoro, for aims different from those declared on the contract, such as advertising, promotion, notification, selling of courses, masters and formation activities in general.

Art. 9. In all those cases where the user shows a non correct behavior, UniTrento is entitled at its total discretion to prevent the user from accessing the services linked with registration.

Art. 10. These current general terms and conditions shall be accepted by the user by selecting the option “Acceptance of the contract” during the accreditation procedure.

 

Privacy statement: how the personal data of the companies enrolling at the Job Guidance Office will be dealt with. 

You are hereby informed within the meaning of Article 13 of the Italian Personal Data Protection Code (D. Lgsl. N. 196/2013) that:

  • personal data are processed by the University only to deal with personal data for no other purposes than those related to the performance of the contract and, consequently, to the access to the services offered;
  • personal data processing is carried out through printed and electronic format;
  • in case of a refusal to fill in the mandatory field marked with *, it will be impossible to conclude the contract;
  • non-mandatory fields are not strictly necessary to the conclusion of the contracts. Though by filling them you will enable the Consortium to offer more effective services to contracting parties;
  • personal data will not be used or disclosed to third parties for purposes other than those related to the performance of the contract and to any legal requirements, in particular accounting and tax obligations;
  • personal data will not be diffused.

The Università degli Studi di Trento, legally located in via Calepina n. 14, Trento, Italy, is the subject responsible for the processing of personal data. For any further information and some explaination of the Article 7 of the Italian Personal Data Protection Code please contact Job Guidance Office. You can also learn how to obtain at any time information about the performance of personal data, such as confirming, updating and cancelling them. For this purpose, all those concerned you can contact the Job Guidance Office of the Ateneo at the address jobguidance [at] unitn.it.